Productivity Hack

My most asked question of the year shouldn’t come as any real surprise: “how do you have the time to be a lawyer and start a blog – what do you ever sleep?” (Short answer, no.) But, law school really kicked my ass in gear when it came to have to be strategic about study time and cramming as much knowledge as possible into my head at once before the Bar. I developed a few hacks that have stayed with me, as well as picked up a few in the last few years owning my own business.


So, without further ado (I feel like talking about productivity and goals all month has made this a dramatic reveal)….



Time Batching


What is it + Why is it Helpful?

I did an Insta series earlier this month on “Time Batching” where I told y’all where I discovered how to Time Batch (The Skinny Confidential), if y’all had heard of it (~90% said no!), what it was (see below), and if this was helpful (resounding yes!).


Time Batching very simply is doing a lot of the same things together at the same time.


Sounds too simple to work right?


But, remember this: “Every time we become distracted, it takes an average of 15 minutes to regain complete focus, and that adds up over time.”


Read that again.


By going from one thing to another, you actually lose a ton of energy. To be more efficient, you want to completely minimize start/stop times. Essentially by getting rid of all the clutter, it enables you to take full advantage of your concentration and focus.



So, for me when I time batch for work it looks like this:

Each Monday I sit down with my assistant and we look over the list of clients we’re currently handling. We begin by going down the list of cases, updating each other on case statuses, listing out what tasks need to be done and who will accomplish each task. I then get with Martin on the cases he is working on and get updates from him at this time. This can be things like fact clarifications, drafting pleadings, or client payments and is done more to ensure nothing is falling through the cracks and our clients are well taken care of. Nothing should be left out or forgotten. From these discussions with my team I garner my own to-do list.


THEN. I TIME BATCH, REAL HARD.


Having my to-do list in hand, I’m ready to time batch my tasks for the week I need to accomplish for work (I also do this with creating content, but I’m not quite as good at that yet). I do this by taking out another piece of paper to reorder items into categories. I personally prefer to handwrite my to-do lists but you can type your to-do list and reorder it – whatever you prefer works here!


When I’m done my to-do lists look something like this:


Conversations/Discussions:

Client Name I Re: [Note], Email

Client Name I Re: [Note], Email

Client Name I Re: [Note], Telephone Call


Quick Follow-Ups:

Client Name I Re: [Note]

Client Name I Re: [Note]

Client Name I Re: [Note]


Draft Work (drafting/writing pleadings):

Client Name I [Type of Pleading]

Client Name I [Type of Pleading]

Client Name I [Type of Pleading]


I also time batch my emails and, instead of looking at my email all day, I look at it twice a day (when I get into the office in the morning and around 3:30 p.m.) and respond to clients then. I get email alerts all day long - if I answered each email as they came in it would be such a waste of time.


You can even batch reading! I do this with research all the time and Martin does this with news articles. He saves them and reads them later one after the other in his free time!


From there, you can literally block out your entire day with what you’re going to be working on for the morning/afternoon work hours. This also helps me prioritize VIP cases and allows me to monitor how much time I spend on things so I can adjust, if needed.


It sounds like a lot of work, but once you have your original to-do list written out – it only takes a few minutes to sort tasks into similar activities, and saves SO much time. A great way to get started and stick with your specified time period is to invest in a time cube – I keep one on my desk!


Calendar - What I Use

I also just ordered these Papier Notebook and 2021 Calendar to keep track of my blogging content schedule and keep it separate from work. I do all of my work calendar on Google and since its shared with everyone else in the firm, I don't want to clog it up with the Extra dates/times. Writing everything down on paper also helps me think and process what I want to do a lot better than on a screen. What do you use?



Let me know if this was helpful for you or not by dropping a comment below!

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